Registration

Please read all of the information below before registering. You must register before you can submit a final paper.

Deadlines registration fees

  • Early: until April 25 29, 2016
  • Standard: until June 3, 2016
  • Late: from June 4, 2016, and onsite
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Registration fees

 Category Early
Until April 29, 2016
Standard
Until June 3, 2016
Late/Onsite
From June 4, 2016
 Non-Member  5 750  6 750  7 125
 IEEE Member*  5 125  6 375  6 750
 IEEE ITS Society Member*  4 725  5 750  6 125
 Student Non-Member**  3 250  3 875  4 250
 IEEE Student Member**  2 875  3 500  3 875
 IEEE ITS Society Student Member**  2 625  3 250  3 625

All prices quoted are in Swedish Kronor (SEK) and include 25% VAT. Currency converter

*IEEE Member and IEEE ITS Society Member: To register as member you need to register your 8 digit membership number. If you have questions about your membership, or want to become a IEEE member, please contact: IEEE Membership Service
**Student fee: Students include bachelor, master, and PhD Student level. All students must provide Student ID at registration desk.

The registration fee includes:

  • Attendance to all plenary and technical sessions
  • Conference material and proceedings
  • Coffee breaks
  • Lunches
  • Conference Banquet on June 21, 2016
  • Technical Demos at AstaZero June 22, 2016. Fully booked! We have reached the maximum number of 400 participants for this activity. If you register after the 3rd of June, you will be placed on a waiting list, and offered a place only if there are cancellations. We are sorry for this, but due to logistics, we have to limit the number of participants.

On Sunday June 19, 2016, you are most welcome to attend the Welcome Reception that is hosted by the City of Gothenburg.

Accompanying persons

It is possible to register accompanying persons for the Welcome Reception and the Conference Banquet. The cost is 1000 SEK.

Paper information

Each full registration includes and allow the author to upload one (1) final paper in PaperPlaza. Authors with multiple papers must, either pay at least one full registration for each paper, or one author pays full registration and an additional fee for each paper after the first one.

The cost for additional papers are 3125 SEK incl VAT per paper and 1000 SEK incl. VAT per extra page.

Student (reduced) registration fee does not allow paper uploads. Students have to register for the full registration fee.

When registering:

Please have your paper number(s) from PaperPlaza available when registering.
After completed registration you will receive one (1) Paper ID per paper in your confirmation, you need the ID for the final upload of your paper/s in PaperPlaza.

Please note!
Please make sure that you choose to register the right number of papers and pages that you will upload in PaperPlaza as your final submission. Changes of papers or number of pages requires manual assistance and it is very much appreciated if you can register the correct number of papers and pages from the start.
If you have questions about your registration please contact the secretariat on iv16@meetx.se

Workshops/Tutorials

There will be both half day and full day workshops provided on Sunday June 19, 2016. Please find list of workshops here. Registration for the workshops is open.
Included in the fee: Lunch and coffee break(s). For paper upload you have to register for the IV16 Conference.

Workshop/Tutorial Workshop in addition to IV16 Conference, up to 3rd of June
Workshop only, and after 3rd of June
Workshops half day 1250 1875
Workshops full day 1750 3125

All prices quoted are in Swedish Kronor (SEK) and include 25% VAT. Currency converter

Registration and payment

REGISTER HERE >>

 

Method of payment

All payments should be made in Swedish Crowns (SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:

  • Credit card
    Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden MEETX AB on your credit card statement.
  • Invoice
    Only possible for Swedish companies/organisations with a valid Swedish VAT number

VAT

Swedish tax legislation requires delegates to pay their conference fee including Swedish VAT, which may be reimbursed according to specific regulations. If you are from a country in the EU area, please search for refund of VAT at your tax office, in your home country. For questions regarding VAT-refund, please contact Swedish tax office at email: stockholm@skatteverket.se

Cancellation policy

Cancellation of registration, papers and/or pages
Until April 25, 2016, cancellation is possible and you will get full refund on the cancelled registration, paper and/or page fee minus an administrative cost of SEK 500. We regret that no refunds can be made for cancellation of registration, paper or pages after April 25, 2016. From April 26, registration may be transferred to another person of your organization to a cost of SEK 250.

Please make sure that you choose to register the right number of papers and pages that you will upload in PaperPlaza as your final submission. After completed registration you will receive one (1) Paper ID per paper in your confirmation, you need the ID for the final upload of your paper/s in PaperPlaza.

Cancellation of hotel rooms
Until April 25, 2016, the total hotel reservation can be cancelled without any charge.
From April 26 to May 8, 2016, 50% of the cost per cancelled room will be charged.
From May 9 to May 27, 2016, 80% of the cost per cancelled room will be charged.
We regret that no cancellation within 4 weeks before arrival will be refunded.
Please note that change of arrival/departure dates within this deadline is to be counted as cancellation.
For cancellation, changes or transfer of registration, please contact Sweden MEETX AB in writing via iv16@meetx.se as soon as possible.